the frontfoot campaign

 

notice of personal data processing

 

General

 

The Frontfoot Campaign is a voluntary activity led by the staff of Strategic Arrow Limited (SAL).

 

SAL is the data controller of:

  • any personal data that you submit through the form on this website
  • any personal data on email sent to a recipient at the frontfoot.today or strategicarrow.com domains

 

This website is managed by Data Cycle Limited (DCL) on behalf of SAL.

 

DCL is a data processor of the specified personal data for which SAL is the data controller.

 

DCL is the data controller of:

  • any site performance data associated with the use of this website by a person

 

We take the privacy of personal data very seriously and are committed to thoroughly implementing the principles of the General Data Protection Regulation (GDPR) in our management of personal data. This Privacy Notice sets out how we process data submitted to our survey platform. If you have any queries or concerns regarding this processing, you should contact us at dpo@datacycle.uk.

 

1. The information we collect and our reasons for collecting it

 

We collect "Form Data" when you submit a form on our website.

 

If you complete and submit the form to access and download material from the Frontfoot website, we collect your name and email address in order to send you a link to the material that you have requested. We collect your data in this way for technical and security reasons.

 

We also collect information that you provide us about your country and city, an identifier of the material that you asked to download, and the date and time of your request. We collect this information in order to help gauge regional interest in the Frontfoot Campaign, and to improve the services we offer on or through this website.

 

We also collect "Log Data" through our website:

  • your IP address
  • the date and time that you interacted with our website
  • the referrer URL (the URL of the web page that linked you to our website)

We collect Log Data in order to ensure the security of our system, to help gauge regional interest in the Frontfoot Campaign, and to improve the services we offer on or through this website.


2. Cookies we set on your system

 

Our system needs to set a cookie to ensure that you are securely connected to our website. You cannot opt out of this cookie because it is necessary for the website to operate. We do not use this cookie to track you. You can safely delete the cookie from your system after you have left our website.

 

3. Sharing of data

 

No other parties are involved in our data collection.

 

We do not provide your personal data to any third parties unless:

  • the third party is explicitly specified in a communication to you prior to collecting the data in question from you, or
  • we have obtained your consent to share your data

 

We may provide analytical results from the aggregation of geographical data to third parties. Your contribution to these geographical data is not identifiable in any results that we share.


4. Marketing and similar activities

 

You will only receive material from us if you have explicitly consented to its receipt. This website does not contain ads or tracking technologies for marketing purposes.

 

5. Where your data are stored and security

 

All our data are collected and processed on a shared hosting platform provided by Namecheap. The servers are located in the UK.

 

The data may be transferred to the SAL private cloud environment which is also located in the United Kingdom.

 

If you have indicated your consent for us to add you to our mailing list, we transfer the Form Data to our mailing list management system.

 

Information that you provide us about your country and city, the domain name of your email address, an identifier of the material that you asked to download, and the date and time of your request, are also separated from your name and complete email address, and stored in our analytical database.

We have appropriate security measures in place to protect personal data stored in our systems.

 

6. When we dispose of your personal data

 

We store your personal data while we are responding to your request for material from the Frontfoot Campaign. If you have not requested to join a mailing list, your name and the part of your email address that is to the left of the '@' character are deleted immediately after your request is fulfilled.

 

We will delete the domain name entered into our analytical database if we receive a verifiable request to do so from the domain name owner. This is to protect the privacy of people who may, for example, use their personal name as part of the domain name of their email address.

 

Form Data in our mailing list management system is held for the lifetime of this campaign, or for two years from the date of our last interaction with you, whichever is shorter.

 

We delete Form Data from our mailing list management system if you request to be removed from our mailing list management system. You may make this request at any time.

 

Unless we hold your personal data in our mailing list management system, the data that we hold in our analytical database is anonymous. Those data will not be deleted when your personal data are deleted from our mailing list management system.

 

Email is deleted when it is no longer needed for the purposes for which it was processed.

 

Log Data are deleted within 3 months after they are collected.

 

Any of the above storage times may be extended if:

  • you have given us your consent to the extension of the period of storage, or
  • we have been ordered by a court of law or other relevant authority not to delete your data

 

7. When your personal data may unusually be disclosed to a third party

 

Although it is highly unlikely that we would ever be asked to disclose your personal data to a third party, it is possible that we could be required to provide your data to a third party by a legal requirement, a regulatory body or a court of law.

 

We will inform you if we have been so required, unless we are prohibited from informing you by a legal requirement, a regulatory body or a court of law.

 

8. Where you can get more information

 

You can obtain information about data protection law by visiting the Information Commissioner's website at http://ico.org.uk.

 

If you have any queries or concerns regarding this Privacy Notice or any of our data processing activities, you may contact us at dpo@datacycle.uk.